2022 Academic Affairs Summer Meeting

2022 - Academic Affairs Summer Meeting

Thursday, July 21, 2022 to Sunday, July 24, 2022
Hilton Portland Downtown | Portland, Oregon

About the Conference

Through the Eyes of Students: Leading the Student-Centered Campus
The 2022 Academic Affairs Summer Meeting—taking place July 21–24, in Portland, Oregon—will explore the theme “Through the Eyes of Students: Leading the Student-Centered Campus.”  

In recent years, colleges and universities, striving to be “student-ready,” have become more responsive to the needs of their students to help them succeed. As a result of this student success work, they have become more attuned to the voices of their students. As the student body on many campuses continues to be more diverse than the faculty, staff, and leadership of the campus, it is more important than ever to have reliable and consistent ways of listening to the diversity of student voices.

In order to truly achieve equitable student success, campus leaders must know and understand the diverse needs of the students they serve. They need to listen to their students to understand their challenges and the obstacles to their success. The importance of listening to students has been recognized nationally within the higher education community.

Both The Chronicle of Higher Education and Inside Higher Ed, for example, have announced projects that amplify the voices of students on higher education matters. With funding from the Ascendium Education Group, The Chronicle of Higher Education has created the Different Voices of Student Success Resource Center, including panel discussions by students themselves. Inside Higher Ed’s Student Voice uses polling data, news articles, op-eds, and podcasts to give “institutional leaders the insights they need to address persistent and overlooked student needs.”

Campuses that are serious about helping their students succeed can no longer create solutions without meaningful input of students.

  • What student voices are heard above others?
  • How can you ensure that remote students feel connected and heard?
  • How do campuses make sure that students across the political and ideological spectrum feel safe expressing their views?
  • How do campuses make sure that students feel their concerns will be acknowledged and addressed
  • How might faculty include students in the design and assessment of curriculum?
  • What are the most effective and reliable ways of evaluating instruction?
  • How do we involve students in student success work?
  • How can student activism be considered as an important component of student leadership and citizenship? How might effective assessment be considered as a way of listening to students?
  • How might listening to students help us address the student mental health crisis?

The meeting has sessions targeted to the needs of these roles:

  • Provosts/chief academic affairs officers
  • Chief student affairs officers
  • Assistant and associate provosts
  • Assistant and associate vice presidents
  • Student affairs personnel
  • Directors
  • Deans
  • Assistant and associate deans
  • Department chairs
  • Program coordinators

Program:
Terry Brown, Vice President, Academic Innovation and Transformation
Faozia Pio, Coordinator, Academic Innovation and Transformation
Sponsorship:
Kathleen Scott, Vice President, Leadership Development and Partnerships
Hotel and Logistics:
Danita Young, Assistant Vice President, Meetings and Conferences
Registration:
Felicia Durham, Registrar



Schedule top

AASM 2022 Schedule at a Glance   → 2022 Academic Affairs Summer Meeting
Schedule at a Glance

 


Free pre-conference workshops on Thursday, July 21, will give attendees the opportunity to discuss timely and important topics, and to gain actionable strategies. While completing your conference registration, please select the workshops you’d like to attend below.

12:30–2:30 p.m. PT

  • Strengthening Democracy: Putting Students at the Center Facilitated by AASCU
     This is a treacherous moment for democracy in America. The dangerous polarization and divisions that we see throughout our country are being played out on our campuses. Students are being asked to navigate an increasingly polarized landscape where they feel isolated and disconnected from democratic structures and where partisanship and misinformation impedes their ability to address key public policy issues and be fully engaged citizens. Join us as for a hands-on workshop to discuss strategies, programming, and resources to help you tackle the greatest challenges to our democracy and provide opportunities to engage students, so they are equipped with the knowledge, skills and experiences to be informed and engaged, ready to tackle current and future societal issues and create a more equitable democracy.  

  • Academic Program Evaluation: Impact on DEI Facilitated by Gray Associates 
    This session will summarize best practices in program evaluation and management and address an often-overlooked aspect of program evaluation: the impact of program choices on diversity, equity, and inclusion. We will illustrate the demographic imbalances by program and their effects on student success and institutional finances. We will suggest a formula to track progress on DEI throughout the student lifecycle from admissions, through program selection, graduation, and employment outcomes. We will share a comprehensive model institutions can use to estimate the cost of implementing an equitable student success initiative and explore measurement of equity in your academic portfolio. 

3:00–5:00 p.m. PT

  • The Transfer Playbook: Strategies to Advance Transfer Outcomes Facilitated by The Aspen Institute
    Join experts from Aspen and AASCU for an interactive session in which participants will 1) reflect on the transfer student experience; 2) discuss and identify specific institutional and structural barriers that relate or lead to inequitable experiences of students throughout the transfer process; and 3) gain insight on practice reform strategies that can strengthen their transfer partnerships. The session will draw on evidence-based practices and lessons learned to date through the Aspen-AASCU Transfer Intensive. Participants will walk away with a deeper understanding of how they may work with potential two-year partners to improve and make more equitable the transfer student experience. 

  • The Pandemic Ripple Effects: Preparing for Long-Term Impacts on Student Success and Equity  Facilitated by EAB
    Higher education will be struggling to overcome the disruption of the pandemic long after other parts of our economy rebound, yet many of us still hope things will simply snap back to normal. Concerns around social disengagement and mental health combined with massive disruptions in transfer enrollments and K-12 learning could challenge college completion and equity for as much as a decade. In this interactive conversation, EAB managing director Ed Venit will answer your questions about the decade ahead and lay out data and strategies you can use to make the case for necessary investments in the coming years. 

Fees top


By June 13

After June 13

Member Rate, Full Conference

$700

$800

Campus Team Discount for Members (per person for a group of two or more from the same member campus)

$600

$750

Non-Member Day Rate

$600

$700


Please note: To register, you must first sign into your AASCU account. If you do not already have an AASCU account, you can create one by clicking the “create a new account” button under the sign-in box.

See the fees above for each conference category, and please make sure that you select the correct category for your attendance.

If you need assistance with the registration process, please contact Felicia Durham, AASCU’s meeting registrar, at 202-478-4673.


Registration separate from meeting.

More Info & Registration

Optional Activities

  • City tour (visit Portland’s world-famous Rose Garden and Japanese Garden)
  • Wine tour
  • Columbia River Gorge/Multnomah Falls

Cabinet members should contact Felicia Durham to register for the meeting.

Registration questions? Contact Felicia Durham, AASCU’s meeting registrar, at 202-478-4673.


All changes and cancellations must be in writing. Refunds will only be available for in-person registrations.

All refunds will be issued within 21 days of the receipt of the refund request.  When writing to cancel or submit a refund request, please email  Felicia Durham an include in the subject line “AASM22 Cancelation” and indicate to whom and where the refund should be issued. 

A written cancellation must be received at AASCU by 5 p.m. (ET), Friday, June 24, 2022, to receive a full refund of the in-person registration fee.

Cancellations received later than 5 p.m. (ET) on Friday, June 24, 2022, through Friday, July 8, 2022, by 5 p.m. (ET) will incur a 25% cancellation fee. Cancellations received after 5 p.m. (ET) on July 8, 2022, and no-shows are not eligible for refunds.





Accommodations top


Hilton Portland DowntownHilton Portland Downtown
921 SW Sixth Avenue
Portland, OR 97204
Phone: 503-226-1611
What to Expect During Your Stay

The hotel is located in downtown Portland, one block from Arlene Schnitzer Concert Hall and two blocks from Pioneer Courthouse Square. Pioneer Place MAX Station is a short walk away for light rail links and the hotel is surrounded by popular Portland restaurants. Enjoy locally sourced produce in the hotel restaurant and Portland Coffee Roasters drinks at the hotel café. Pets are welcome.

Valet parking with in/out privileges is available at $55 per night. The hotel is unable to accept oversized vehicles.

Reserve online

or reserve a room by calling the hotel directly at 503-226-1611.

Reservations should be confirmed prior to the June 30 cutoff. Reservation requests after Thursday, June 30, 2022, will be accepted on a space available basis.

Sleeping Room Options at meeting room rate of $215

  • King Bed
  • 2 Double Beds

All rooms are subject to an occupancy tax of 13%, plus 3% Tourism Improvement District assessment.

Cancellation Policy

Should you need to cancel your reservation, notice must be given to the hotel at least 72 hours in advance of your actual arrival date and a valid cancellation number must be issued. Cancellations made within 72 hours of arrival will result in a cancellation charge of one-night stay or forfeit of the deposit and tax as a cancellation penalty.

Group rates will be honored three days before group arrival and three days after group departure based on availability. So, we encourage you to book early.

Check-In/Check-Out

Guest accommodations will be available at 4 p.m. on arrival day and reserved until 11 a.m. on departure day. Note: all requests for early check-in are REQUESTS and may or may not be accommodated.

Any attendee wishing special consideration for late check-out should inquire at the front desk on the day of departure or at time of reservation.

Policies

Help Keep Meeting Costs Down
When booking in the AASCU block, you provide us with a history that is a valuable tool when it comes to negotiating rates with new hotels for future events. Stay where the member stays and don’t miss out on the valuable networking opportunities in the hotel lobby, restaurant, and bar.

When booking at another hotel or through a third party, we have no way to assist should you encounter a problem.




The COVID-19 situation remains fluid, and we continue to monitor developments that may impact attendees at all AASCU meetings. As such, we will update the safety precautions outlined below as appropriate to minimize risks to conference attendees and staff. 

AASCU is requiring all registrants to be fully vaccinated against COVID-19 prior to participating in in-person programs.* Please upload proof of vaccine status via the Spartan Medical Vaccine Verification and Tracking App. If this is not provided in advance, we will ask for vaccine documentation upon check in. Visit the Spartan Medical webpage for additional information and resources.

*Limited exceptions may be granted. If an exception is made, proof of a negative COVID-19 PCR test within 24 hours of the start of event is required. 

Before leaving home  

  • Stay home if you feel unwell or have any COVID-19 symptoms or test positive for COVID-19 within 10 days prior to the event.
  • We highly recommend that attendees wear masks while traveling to and from the event and follow COVID-19 safety practices in the days leading up to the event.
  • We highly recommend that attendees take a COVID-19 test before traveling. 

Onsite during the event 

  • Masks are highly recommended and will be available at the registration desk.
  • Self-administered COVID-19 rapid antigen tests will be available at the registration desk. We highly recommend participants test themselves upon arrival before joining the conference.
  • Wash hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol 
  • Avoid touching eyes, nose, and mouth with unwashed hands 
  • Cover your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipes.
  • Adhere to physical distance protocols.
  • If you feel unwell, develop symptoms of COVID-19, or test positive for COVID-19 at any time during the conference, do not attend the meals or gatherings. Please remain in your hotel room—or at home—and seek medical care
  • If you test positive during the conference, please notify AASCU staff by emailing Danita Young. Danita can help if you need assistance seeking medical care or extended hotel accommodations.

After the event 

Based on current contact tracing advice, if you develop symptoms of COVID-19 or test positive for COVID-19 up to 10 days after returning home, please notify Danita Young.

 


All meetings and conferences sponsored by AASCU are inclusive and accessible to all individuals, including individuals with disabilities. Please request accessibility services when you register and contact Jennifer Rothschild if you need auxiliary aids or services.

PHOTOGRAPHY NOTICE: By participating in a AASCU conference, you are automatically authorizing AASCU and its employees and Communications department to use your name, photograph, voice, or another likeness for purposes related to the mission of AASCU, including but not limited to publicity, marketing, websites, social media vehicles, and any other AASCU-related electronic forms or media, for the promotion of AASCU and its various programs.


  • Portland International Airport: 10 miles
  • Seattle-Tacoma International Airport: 175 miles
  • MAX Light Rail: located 9 miles from Portland International Airport
    • $2.50 per ticket via Portland Light Rail waiting right outside Baggage Claim 1
  • Visit Travel Portland for attractions and things to do in Portland

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